Formatting Your Cover Letter
- The Net's Premier Resume Writing and Editing Service
Because a cover letter is your first chance to
make a lasting impression with a hiring manager, it must be professional.Â
To accomplish this:
1. Always use the same
heading for your cover letter that you have used in your resume.
2. Whenever possible, use
the hiring managerâ€™s name.Â This
personalizes the document and shows attention to detail.
3. Include in your opening
paragraph what job youâ€™re interested in and a specific reason as to why you
feel qualified for this position.
4. Include in the body of the letter the specific experience, skills or
accomplishments from your past that dovetail with the requirements of the new
job.Â This data should be bulleted,
rather than presented in a solid block of text.Â
The human eye is drawn to bulleted areas, and they provide the data in an
easy-to-read format, so that the hiring manager can digest the information from
one sentence before moving on to the others.
Examples of bulleted areas
my enclosed rÃ©sumÃ© indicates, my background includes more than two decades of
service at US Flight with significant experience in:
accident investigation as a member of the US Flight disaster team.
checkpoints, where I handled countless calls for assistance.
the Ground Security team to protect and promote public safety.
addition to the above skills, I can also offer your firm:
than 30 years of experience in the airline industry.
in dealing with government agencies, including the FAA where I facilitated
communications to reduce company fines.
absenteeism and occupational injuries -- standards I maintained at US
Flight, where I achieved the best employee safety record of all US Flight
If the letter is being addressed to a specific hiring manager, close your letter
proactively indicating that you will be contacting the hiring managerâ€™s office
within the next week to see if you might set up a time to meet.
Your Cover Letter by â€œSnailâ€ Mail
With todayâ€™s technology, most resumes and cover
letters are sent as attachments via email.Â However,
if you have reason to send your cover letter and resume by â€œsnailâ€ mail, the
documents should be printed on good bond paper (20 lbs.) with a watermark.Â
Choose a color that evokes professionalism; the best choices are white or cream,
though a light gray can also be considered.